Cambridge & District Table Tennis League

Tel:   01223 870397           7 Shepreth Road

e-mail:    b.parkes225@btinternet.com           Barrington

          Cambridge CB22 7SB

22^nd May 2011   

To: Vice-Presidents, Club Secretaries & Team Captains

NOTICE OF 

Annual General Meeting

Wednesday 22^nd June 2011

7.45 p.m.

at

Fulbourn TTC, Fulbourn Centre, Home End, Fulbourn.

Any registered player is welcome to attend but voting is on the basis of one vote per team represented at the meeting.  Please be aware that further amendments may be proposed at the meeting to propositions which are already on the Agenda.     There is a fine if a club 

fails to send a representative.  

AGENDA    

Presentation of Steve Stafford Memorial Cup

  1. Apologies for absence 

  2. President’s opening address

  3. Minutes of previous AGM (attached)

  4. Matters Arising 

  5. General Secretary’s Report

  6. Competition Secretary’s Report

  7. Treasurer’s Report 

  8. Match Secretary’s Report 

  9. Coaching Secretary’s Report

Auditor’s Report

Proposed Rule Changes (see overleaf)

12. Election of Officers: President 

Vice-Presidents  

Chairman

Vice-Chairman

General Secretary

Competition Secretary

Treasurer

Match Secretary 

Coaching Secretary

Committee Members** 

County Delegates

Auditor

**All Officers are standing for re-election except for 2 Committee Members (Martin Gray and Caroline Wright).   Nominations can be sent to the General Secretary, or may be put forward at the AGM.

13.       Any Other Business 

14. Presentation of Trophies 

Val Parkes

Secretary

Cambridge & District TT League

Item 11 on the Agenda

Proposed by the Executive Committee – please see extra note re Rule 6ii at the end

Rule 4c

Add at the end:  “Any such appeal must be made in writing within 4 weeks of the date of the original ruling by the Executive Committee.”

Rule 5d

Add at the end:  “At least 4 weeks notice of a Special General Meeting must be given to all concerned.”

Rule 5g 

Insert the words “and/or Special General Meeting” after “The AGM .. “ to read “The AGM and/or Special General Meeting shall be open to all members …….”. 

Rule 6ii

Delete: “The Annual League Subscription shall be as follows

£8.00 for each Team

£4.50 for each registered Player ”

Insert:   “The Annual League Subscription for each Team and each registered Player shall be proposed by the Executive Committee and presented for approval at the AGM.”   The remainder of this rule i.e. “The foregoing fees shall be in addition …..” to remain unchanged.

Rule 18c

Add at the end:  “Any team playing an ineligible player will be expelled from the 

competition.”

Additional note re Rule 6ii.     If the above proposed change to Rule 6ii is approved, then it will come into effect for next year’s AGM, i.e. June 2012.   However, for the coming season 2011/12, any change in the level of Subscriptions has to be notified to Clubs in the format of an amendment to the current Rule 6ii.    As the Executive Committee wish to propose an increase in the subscription from £4.50 to £5.00 for each registered Player for this coming season 2011/12 (£8.00 for each Team to remain unchanged), please take this as a proposed amendment to the current Rule 6ii for this season only.    

Proposed by Mick Runswick and seconded by Derek Barns

Rule 14

Amend Rule to read:

Rule 14:    Matches to be played by the dates shown on the Fixture Card, with the exception that a Team may postpone two matches per season without incurring a fine. Matches will only be postponed with the agreement of both Team Captains. The Competition Secretary will be informed of a postponement by the Captain of the Team which postpones the match. If both Team Captains do not agree, the match must be played as scheduled on the Fixture Card. Further postponements by a Team will be subject to a postponement fee of £10.00. If the match does not get played by the end of the season, the team which called off the match will receive 0 points and will be subject to a fine as per Rule 15. The other (non-cancelling) team will then be awarded all 10 points. Some venues have limited availability and re-arrangement of postponed matches can sometimes result in additional cost for the non-cancelling team (where they are the home side) of arranging for the venue to be available outside previously booked dates. In such circumstances the EC reserve the right to seek a contribution to such costs from the cancelling team provided:

a) There is genuine additional cost, which has been properly demonstrated to the EC

b) The fact that there is an additional cost has been brought to the attention of the EC and 

the cancelling Team Captain in advance of the re-arranged match being played